AISAP Exchange Discussion

online scheduling options

  • 1.  online scheduling options

    Posted 12-03-2018 16:33
    Hello all - I'm looking for an online scheduling tool that allows prospective families to book a tour (up to 3 families per tour should be able to schedule), sends a confirmation and reminds the day before.  I'd also love for it to populate a shared calendar.

    Thanks for your help!

    Glynn Below
    Director of Admissions
    Randolph School
    Huntsville AL 799-6104 (103)

  • 2.  RE: online scheduling options

    Posted 12-04-2018 09:23

    We use YouCanBookMe as our online scheduling tool for parent interviews, parent tour slots and student visit appointments.  All of these calendars feed into a Gmail calendar. We set up the appointment confirmation emails and reminder emails in advance so it automatically sends these emails out through the system with the language we feel is important for our families. The only challenge is that these appointments don't feed into inResonance so our online application checklist doesn't show that the appointment has been scheduled. 

    Reach out if you have any other questions, Glynn!
    Best, Rachelle 

    Rachelle Byron
    Director of Admissions and Outreach
    The Foote School


  • 3.  RE: online scheduling options

    Posted 12-04-2018 09:35
    We have used the system for a few years now and it works fantastic!  It really has helped eliminate all the phone tag.  It syncs up with our Google calendars and books directly to our schedule.  It also has great features such as reminder emails that are sent (we have a default of two day prior) before the tour with the option to reschedule or cancel.  You do have to pay $10 per calendar, so for our office we have 4 calendars.  It has been such a help!

    Carissa Goddard
    Assistant Director of Enrollment Management
    Providence Day School
    Charlotte NC

  • 4.  RE: online scheduling options

    Posted 04-23-2019 15:07
    We have started looking into an online scheduling system and email prompt module as well.  We looked quickly at youcanbookme, but we are currently using Veracross that has a similar system.  Has anyone worked with the Veracross online scheduling?

    Thank you for your help!

    Anna Slack
    Associate Director of Admissions
    The Episcopal Academy
    Newtown Square PA