AISAP Exchange Discussion

Continuous Enrollment and Billing

  • 1.  Continuous Enrollment and Billing

    Posted 07-18-2019 09:28
    Hello All:

    We are considering a move to a continuous enrollment agreement. My business office would love some insight on what other schools do regarding families who may be past due on their current year payments at the time of auto-renewal. 

    Thanks in advance for any insight, tips, or tricks!

    Alexandra Halladay 
    Director of Admission and Financial Aid 
    Greenhills School | Ann Arbor, MI
    O: 734.205.4071 | F: 734.205.4056
    850 Greenhills Drive, Ann Arbor, MI 48105 |

    GREENHILLS CONFIDENTIALITY NOTICE: This transmission may contain privileged and confidential information, including information protected by privacy laws. It is intended only for the use of the person(s) named above. If you are not the intended recipient, please contact the sender by reply email or by telephone, and destroy all copies of the original message.

  • 2.  RE: Continuous Enrollment and Billing

    Posted 07-19-2019 09:56
    I would be curious to learn more about that as well - thanks!

    Lindy Williams
    Director of Enrollment Management
    Darlington School
    Rome, GA 30165
    fax: 706-232-3600


  • 3.  RE: Continuous Enrollment and Billing

    Posted 07-19-2019 12:26

    Alexandra – I would encourage you to listen to some of the AISAP webinars that have been conducted by people in the profession as well as reach out to Samantha Geisler and/or Larry Jensen who have had great success in this area. They are both part of the community at AISAP and I am sure others will chime in.




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  • 4.  RE: Continuous Enrollment and Billing

    Posted 07-22-2019 10:24
    We are in our 3rd year (I think) of continuous enrollment at The Bolles School  (we are prek - 12 with about 1650 students).  As was the case before we used continuous enrollment, families who are behind on current payments (or who have a special payment plan) when new tuition information is sent out are told that their continuous enrollment (essentially, re-enrollment) is on hold until they are current.  We automatically bill the deposit for the subsequent year to all other families and they must notify us that they are not returning by a certain date (just like they would return a contract in "the old days").  Families who are behind would not have the deposit posted until they are current.   In most cases they are receiving late payment fees on past due in each month.  When we get to the date to make new offers in grades that we anticipate will be full, we notify families that unless they are caught up that we may offer their child's spot in the admission process.

    It's not perfect but we are still spending a lot less time in the whole process than we did before continuous enrollment.

    Best regards,
    Scott Smith

    Scott Smith
    Dean of Admission and Financial Aid
    The Bolles School
    Jacksonville FL